Privacy Policy

Effective date: 20 August 2026

This Privacy Policy explains how personal data is collected, used and protected in connection with the Pärnu CoastHack website, event registration, participation, communications and related activities.

1. Joint controllers

Pärnu CoastHack is jointly organised by:

MTÜ Forwardspace
Aida tn 7, 80011 Pärnu, Estonia

SA Pärnumaa Arenduskeskus (Pärnumaa Ettevõtlusinkubaator)
Ringi tn 35, 80012 Pärnu, Estonia

HUUB MTÜ
Akadeemia tn 5, 80011 Pärnu, Estonia

The organisations act as joint controllers of personal data processed in connection with the organisation and delivery of Pärnu CoastHack.

For privacy-related questions or requests, please contact:
info@coasthack.ee

2. What personal data we collect

Depending on how you interact with Pärnu CoastHack, we may collect the following information:

Event registration and participation

When you register for or participate in Pärnu CoastHack, we may collect:

name;
email address;
telephone number;
date of birth;
city, municipality, county and/or country;
professional background, skills and experience;
information about your idea, team and preferred role;
information about how you heard about the event;
marketing preferences;
other information you voluntarily provide as part of your registration or participation.

Dietary and accessibility requirements

You may voluntarily provide information about dietary or accessibility requirements so that we can make appropriate arrangements for your participation.

Some accessibility information may reveal information concerning your health and may therefore constitute special-category personal data. Such information is processed only where necessary to accommodate your needs and, where required, on the basis of your explicit consent.

Photos and video

Photos and video recordings will be taken during Pärnu CoastHack. These may contain identifiable images and recordings of participants, mentors, speakers, organisers and guests.

Event photos and videos may be used for documenting and communicating about Pärnu CoastHack, including on websites, social media, press and communications materials, and for promoting future editions of Pärnu CoastHack.

Website usage

When you visit coasthack.ee, certain technical information may be collected, including:

IP address;
device and browser information;
pages visited and interactions with the website;
approximate location derived from technical information;
cookie and consent information;
analytics and advertising-related information where you have provided the required consent.

For more information about cookies and tracking technologies, please see our Cookie Policy.

3. Why we process personal data

We process personal data for the following purposes:

to process registrations and manage participation in Pärnu CoastHack;
to organise teams, mentoring and other event activities;
to communicate important event information by email, WhatsApp or other appropriate channels;
to accommodate dietary, accessibility and other participant requirements;
to organise, administer and improve Pärnu CoastHack;
to ensure the security and proper functioning of the event and website;
to document and communicate about the event;
to promote Pärnu CoastHack and future editions of the event;
to understand how visitors use our website and improve its content and performance;
to measure the effectiveness of advertising campaigns;
to send news and information about future CoastHack events where you have chosen to receive such communications;
to comply with applicable legal obligations.

4. Legal bases for processing

Depending on the purpose, we process personal data on one or more of the following legal bases:

Performance of a contract or steps taken at your request
We process information necessary to register you for and enable your participation in Pärnu CoastHack.

Legitimate interests
We may process personal data where necessary for our legitimate interests in organising, administering, securing, improving, documenting and appropriately promoting Pärnu CoastHack, provided that these interests are not overridden by your rights and interests.

Consent
We rely on consent where required, including for non-essential cookies and tracking technologies, marketing communications and the processing of voluntarily provided special-category information where applicable.

You may withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.

Legal obligations
We may process or retain information where necessary to comply with obligations imposed by applicable law.

5. Event communications and marketing

We may use the contact details provided during registration to send information necessary for your participation in Pärnu CoastHack, including practical information, schedule changes and important event updates.

Event-related communication may take place by email and WhatsApp.

Communications about future CoastHack events and other marketing communications are sent where you have separately chosen to receive them. You may unsubscribe or withdraw your consent at any time.

6. Service providers and recipients

We use third-party services to help operate the website, manage registrations, communicate with participants and analyse and promote the event.

These may include:

Typeform – event registration and collection of registration information;
MailerLite – email subscriptions and marketing communications;
WhatsApp / Meta – event and participant communications;
Google Analytics – website analytics;
Meta technologies – advertising and campaign measurement;
CookieYes – cookie consent management;
website hosting and other technical service providers.

Personal data may also be accessed by the CoastHack joint organisers and, where necessary, relevant service providers, contractors and event partners involved in delivering the event.

We do not sell personal data.

7. International data transfers

Some service providers we use may process personal data outside Estonia or the European Economic Area (EEA).

Where personal data is transferred to a country outside the EEA that has not been recognised as providing an adequate level of data protection, appropriate safeguards are used as required by applicable data protection law. These may include the European Commission’s Standard Contractual Clauses or another legally recognised transfer mechanism.

8. How long we retain personal data

We retain personal data only for as long as necessary for the purposes for which it was collected.

As a general rule:

registration and event administration data is retained for up to 12 months after the event;
dietary and accessibility information is deleted within 30 days after the event, unless longer retention is required for a specific lawful reason;
marketing subscription information is retained until you unsubscribe or withdraw your consent;
website analytics and cookie-related information is retained according to the settings and retention periods of the relevant technologies;
photographs and video recordings used for event documentation, communications and historical purposes may be retained for a longer period where there is a legitimate purpose for doing so.

Certain information may be retained for longer where required by law, accounting, funding or reporting requirements, or where necessary for the establishment, exercise or defence of legal claims.

9. Cookies, analytics and advertising

Our website uses cookies and similar technologies.

Cookies that are strictly necessary for the operation of the website may be used without consent where permitted by law.

With your consent, we may use technologies such as Google Analytics to understand how visitors use the website and Meta technologies, including Meta Pixel, to measure advertising effectiveness and understand interactions with our campaigns and website.

Non-essential analytics and advertising technologies are activated only after the required consent has been obtained.

You can change or withdraw your cookie preferences at any time through the Consent Preferences settings on our website.

For more information, please see our Cookie Policy.

10. Your data protection rights

Under applicable data protection law, you may have the right to:

access the personal data we hold about you;
request correction of inaccurate or incomplete information;
request deletion of your personal data;
request restriction of processing;
object to processing based on legitimate interests;
receive certain personal data in a portable format;
withdraw your consent at any time where processing is based on consent.

These rights may be subject to conditions and exceptions provided by law.

To exercise your rights, contact info@coasthack.ee. We may need to verify your identity before fulfilling a request.

11. Right to lodge a complaint

If you believe that your personal data has been processed in violation of applicable data protection law, you have the right to lodge a complaint with a data protection supervisory authority.

In Estonia, the supervisory authority is the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon).

12. Children

Participation in Pärnu CoastHack is intended for persons aged 16 and over.

We do not knowingly collect event registration information from children under the age of 16. If we become aware that such information has been collected, we will take appropriate steps to delete it.

13. Data security

We take reasonable organisational and technical measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

No method of electronic transmission or storage is completely secure, and therefore absolute security cannot be guaranteed.

14. Changes to this Privacy Policy

We may update this Privacy Policy when our event arrangements, technologies, processing activities or legal requirements change.

The current version will be published on this website together with its effective or last updated date.

15. Contact

For questions about this Privacy Policy, the processing of your personal data or the exercise of your data protection rights, contact:

Pärnu CoastHack
Email: info@coasthack.ee

Joint controllers: